Membership categories are outlined in the VLOA Constitution. Honorary memberships will be conferred by the Steering Committee for life. Honorary Members desiring to make a donation equivalent to established dues may do so but are not required. Honorary Member- ship is without vote and may not hold office.

1. Eligible members of the VLOA must pay an annual membership fee as deter- mined by the Steering Committee. A Life membership may be elected by a member after payment of a one-time fee as determined by the Steering Commit- tee. An Associate Life membership may be elected by an Honorary or Asso- ciate member who donates the equiva- lent amount as a Life member. A fee structure for Active, Associate Life, and Life memberships will be published in the VLOA Policy Files.

2. Annual membership fees are due and payable to the Treasurer after January 1st of each calendar year and must be re- ceived no later than March 31st.

3. Dues-paid or donations made by members (Active, Associate Life, or Life, as applicable) will receive each edition of the Outlaw Newsletter, a membership card approved by the Steer- ing Committee, hold office (except for

1. Members of any category may be terminated for cause or conduct contrary to the VLOA standards and best interest. Such termination will be accomplished by the Steering Committee.

2. Active membership will be suspend- ed for non-payment of annual dues. However, names of those who fail to pay their annual dues will remain on the VLOA roster unless the individual re- quests their name be removed.

1. VLOA Steering Committee meetings may be held at any time during the year at the call of the National Director and upon the agreement of a majority of the Officers and Directors.

1. Only Active and Life members may vote and hold elective office (except for Distaff Advisor position).

2. The National Director will appoint the Nominating Committee. It will de- velop a slate of candidates who are will- ing and able to serve as officers of the VLOA. Nominating Committee mem- bers will contact potential candidates to determine their desire to serve in the se- lected position.

A list of nominees will be pre- sented to the membership during Reun- ion registration. Additional candidates may be nominated by the membership during the Reunion business session pri- or to the election.

1. Should the National Director resign, become incapacitated or otherwise be unable to serve, the Deputy Director shall succeed him for the remainder of the term. Election for the National Di- rector position will be held at the next Reunion. The position of Deputy Direc- tor will remain vacant until the next election.

2. Should any Officer/Director/Distaff Advisor resign, become incapacitated or otherwise unable to serve, the National Director will appoint a replacement who will serve until the next Reunion elec- tion.

1. The National Director will chair the Steering Committee and will preside at the business meetings of the VLOA and at all Steering Committee meetings.

2. The National Director may appoint or remove Committee Chairpersons, sub- ject to ratification by the Steering Com- mittee.

3. Unless otherwise defined, the duties of Officers/Directors/Distaff Advisor will be those customary for such offices. A DVD containing a current set of Poli- cy Files will be provided to each reelect- ed, newly elected, and appointed Of- ficer/Director/Distaff Advisor at the conclusion of the biennial reunion’s business meeting, with a hard copy pro- vided to the National Director.

1. The Secretary shall maintain minutes and records of all official meetings and of decisions made and approved by the Steering Committee.

2. Resolutions required by communica- tions means other than regularly sched- uled meetings shall be conveyed, in writ- ing or email to the Secretary.

3. The Secretary keeps the current VLOA Roster and will provide a copy quarterly to the National Director, Treasurer, Director of Communications

– Newsletter, Director of Communica- tions – Website, Historian, and Perma- nent Advisor.

4. The Secretary will provide the Direc- tor of Communications – Newsletter a mailing list (in Excel format) of all names listed in Categories A, C, and H on the quarterly roster for use in finaliz- ing mailing labels for quarterly Outlaw Newsletters.

5. The Secretary will provide a VLOA membership card to all eligible Active, Life, and Associate Life members upon dues payment.

1. The Treasurer will be appointed by the National Director and ratified by the Steering Committee.

2. Once appointed, the Treasurer will serve in that capacity for an unspecified period of time.

3. The Treasurer will sign checks for debts legally incurred by the VLOA. Debts incurred will be supported with valid vouchers indicating date, dollar amount and specifics of the purchase.

4. The Treasurer will submit an annual budget to the Steering Committee to be approved no later than 31 November re- flecting anticipated expenditures for the next calendar year. The Treasurer will perform other duties customary for the office.

5. The Treasurer will provide a quarter- ly financial statement to the VLOA Steering Committee no later than the 10th of the month following each quarter. The financial statement will be made

available to any Active or Life member upon request and included in the next issue of the Outlaw Newsletter.

6. The Treasurer will provide a report to the membership during the Reunion business session.

7. The Treasurer will ensure that an electronic IRS Form 990E is filed prior to May 15 of each calendar year to re- port the financial status to the IRS. Should the VLOA financial status ex- ceed the IRS specified levels, the Treas- urer will ensure that an annual financial statement is submitted in accordance with IRS rules by the appropriate sus- pense date.

8. The Treasurer will provide an infor- mation copy of all dues payments infor- mation to the Secretary for preparation of the individual’s membership card.